3+ Ways to Incorporate Furniture at Your Next Corporate Event

When it comes to planning and executing a successful corporate event, attention to detail can make all the difference. One often underestimated yet incredibly impactful aspect is the strategic use of furniture. From facilitating breakout sessions that foster creativity and collaboration to setting the stage for captivating presentations and panel discussions, the right furniture can transform your event spaces into dynamic environments that cater to various activities and interactions. Partner with us to learn how furniture can be incorporated into your corporate event, enhancing both functionality and aesthetics. Whether you’re preparing for breakout sessions, crafting an engaging stage setup, or curating welcoming registration areas, create an event that leaves a lasting impression on your attendees.

Versatile Furniture for Breakout Sessions

Breakout sessions are an integral part of many events, allowing attendees to delve into specific topics or engage in interactive discussions. Your choice of furniture can greatly enhance the effectiveness of these sessions:

Collaborative Pods: Arrange clusters of seating arrangements with tables to facilitate small group discussions. These pods are perfect for brainstorming sessions, workshops, or team activities during breakout sessions.

Sofas and Lounge Areas: Create comfortable and relaxed lounge areas using sofas, armchairs, and coffee tables. These spaces encourage informal interactions and are excellent for group discussions and networking during breaks.

Flexible Seating: Opt for lightweight, easy-to-move chairs and tables that can be quickly reconfigured to accommodate different group sizes and activities in breakout sessions.

Stage Furniture

A well-designed stage setup is crucial for events with presentations, keynote speakers, or performances. Consider the following furniture options for stage arrangements:

Podiums and Lecterns: Provide speakers with a podium or lectern to hold their notes and deliver presentations confidently. These can also be branded to match the event’s theme or corporate identity.

Stage Seating: If your event includes panel discussions, interviews, or keynote presentations on stage, it’s essential to pay close attention to the arrangement of stage seating. The seating for participants not only plays a crucial role in ensuring their comfort but also contributes significantly to the overall stage design and the quality of the presentation.

The choice of stage furniture should seamlessly complement the overall stage design and theme. Whether your event leans towards a formal and traditional style or a more modern and casual ambiance, the stage seating should align with the event’s aesthetic. This includes considering the color, style, and material of the chairs or stools to create a cohesive visual appeal.

The arrangement of the seating on stage should encourage engagement and interaction among participants. Depending on the event’s format, you can opt for a traditional panelist setup with chairs in a row or a more conversational arrangement where panelists sit in a semicircle to facilitate discussion and audience connection.

D├ęcor Elements Using Backbars and Room Dividers

Enhance your event by integrating decorative elements like backbar displays, signage, and room dividers. These additions not only boost the event’s aesthetic appeal but also serve as powerful tools to reinforce your event’s messaging and storytelling.

Consider utilizing backdrops and faux walls to infuse your event with branding elements and set the stage for compelling prop arrangements that narrate the essence of your event. Employ backbars as versatile shelving units to showcase captivating vignettes, featuring props and floral arrangements on the stage, or utilize them to display seating arrangement signage. And for a warm and inviting transition from meetings to cocktail parties, champagne hedge walls can be employed to welcome and captivate your guests.

These design elements not only elevate the visual experience but also help convey your event’s narrative and create lasting memories for attendees.

Other Furniture Considerations

Besides breakout sessions and stage setups, there are other aspects of event planning where furniture plays a crucial role:

Registration and Welcome Areas: Set up welcoming spaces with registration tables and comfortable seating for attendees to check in, collect materials, and network before the event begins. Choose linens that complement your event theme or brand colors to help with the visual storytelling of your space. Create an interactive (and Instagram-able) space for attendees to wait before the event starts or during breaks using lounge furniture, hedge walls and other branded elements like a versa bar with a custom log insert as a drink or coffee station.

Networking Zones: Designate areas with lounge furniture and high-top tables for attendees to network, exchange ideas, and build connections during breaks.

Exhibition Booths: If your event features exhibitors or sponsors, provide them with stylish furniture setups to showcase their products and services effectively.

Dining and Catering: Ensure that your dining areas are well-equipped with appropriate tables and chairs to accommodate meal service and networking during mealtimes.

Chillout Zones: Create cozy chillout zones with plush seating and coffee tables where attendees can relax, recharge, and have informal conversations.

Remember that furniture can significantly impact the attendee experience, making events more comfortable, engaging, and memorable. By strategically selecting and arranging furniture, you can transform event spaces into dynamic environments that cater to a variety of activities and interactions.