How To: Event Rentals for Every Meeting Set
When it comes to planning successful meetings and events, the choice of seating arrangement can make a significant impact on the overall experience. The setup not only affects the flow of communication but also sets the tone for the meeting. Whether you’re aiming for a formal boardroom discussion, an interactive brainstorming session, or a relaxed networking event, selecting the right meeting setup is key. We offer a variety of meeting and event furniture rentals to help create a space that fosters productivity, creativity and engagement.
Traditional Boardroom Set
Benefits:
Ideal for formal discussions, presentations, and executive meetings.
Encourages a focused and organized flow of communication.
Promotes a sense of authority and professionalism.
Suggested Uses:
Executive board meetings.
High-level strategy sessions.
Formal presentations to clients or stakeholders.
Rental Product Suggestions:
Table and serving-ware items for food and drink service.
Solid linen in company colors.
Additional seating options.
U-Shape Set
Benefits:
Promotes interaction and discussion.
Suitable for presentations, collaborative discussions, and workshops.
Allows for a clear focal point at the open end.
Suggested Uses:
Training sessions with interactive elements.
Workshops where participants need to engage with the presenter.
Team meetings with a focus on discussion and collaboration.
Rental Product Suggestions:
Table and serving-ware items for food and drink service.
Solid linen in company colors.
Additional seating options.
Classroom Set
Benefits:
Suitable for training sessions, workshops, and presentations.
Provides a clear line of sight to the presenter.
Allows for note-taking and individual workspaces.
Suggested Uses:
Training workshops.
Educational seminars.
Technical skill-building sessions.
Rental Product Suggestions:
Glassware for drink service.
Linen in company colors.
Theater Set
Benefits:
Ideal for lectures, keynote presentations, and large-scale events.
Maximizes seating capacity for a larger audience.
Focuses attention on a central stage or presentation area.
Suggested Uses:
Keynote speaker presentations.
Large corporate conferences.
Product launches with a large audience.
Rental Product Suggestions:
Acrylic podium for keynote speaker.
Lounge collection for group of speakers.
Seating for audience.
Hollow Square Set
Benefits:
Promotes interaction and discussion among participants.
Provides a clear view of all participants.
Suitable for facilitated discussions and decision-making.
Suggested Uses:
Board meetings with open discussions.
Strategy planning sessions.
Collaborative workshops with multiple group discussions.
Rental Product Suggestions:
Table and serving-ware items for food and drink service.
Solid linen in company colors.
Additional seating options.
Cabaret Set
Benefits:
Suitable for events with a focus on networking and small group discussions.
Encourages interaction between participants.
Provides a clear line of sight to the presenter and stage.
Suggested Uses:
Keynote speaker presentations.
Roundtable discussions.
Small group brainstorming sessions.
Rental Product Suggestions:
Stage for keynote speaker presentations.
Round tables for attendees.
Corporate linens to match event design.
Banquet Set
Benefits:
Often used for meals, award ceremonies, and social events.
Creates an elegant and formal dining experience.
Allows for personalized place settings.
Suggested Uses:
Gala dinners.
Awards ceremonies.
Formal banquets and receptions.
Rental Product Suggestions:
China and glassware for table settings.
Patterned or solid linens in company colors.
Fanfare Chameleon Chairs to match your event theme.
Open Lounge Set
Benefits:
Fosters a relaxed and informal atmosphere.
Ideal for creative brainstorming sessions.
Encourages free-flowing conversation.
Suggested Uses:
Creative brainstorming sessions.
Casual networking events.
Informal team gatherings.
Rental Product Suggestions:
Sofas and side chairs for comfortable seating.
Coffee tables and side tables for guests to place drinks and food.
Rugs and pillow packages to complete you lounge design.
Collaborative Pods
Benefits:
Ideal for collaborative work, breakout sessions, and team activities.
Facilitates small group discussions and brainstorming.
Promotes teamwork and engagement.
Suggested Uses:
Team-building exercises.
Breakout sessions during conferences.
Group project discussions.
Rental Product Suggestions:
Round or square tables to seat 2-4 attendees.
Patterned or solid linens in your company colors.
Easy to move chairs for small discussions.
Exhibition or Trade Show Set
Benefits:
Suitable for events with exhibitors, sponsors, and networking opportunities.
Provides dedicated spaces for showcasing products and services.
Encourages interaction between exhibitors and attendees.
Suggested Uses:
Trade shows and expos.
Industry-specific exhibitions.
Product launch events with exhibitor booths.
Rental Product Suggestions:
Customizable Versa Bar with brand or company logo.
Cocktail tables and barstools for conversations between exhibitors and attendees.
Lounge furniture for additional seating.
Hybrid and Virtual Meeting Set
Benefits:
Incorporates both physical and virtual elements for hybrid events.
Integrates technology to connect in-person and remote participants seamlessly.
Expands the reach of events to a global audience.
Suggested Uses:
Hybrid conferences with both on-site and remote attendees.
Webinars with live and virtual participants.
Global company meetings connecting teams from various locations.
Rental Product Suggestions:
Acrylic podium for presenter.
Rectangular banquet tables and seating for audience.
Solid linens in company colors.
Outdoor Meeting Set
Benefits:
Designed for outdoor spaces, perfect for garden parties and team-building activities.
Embraces the natural environment while providing seating and shade.
Ideal for creative workshops and events with an outdoor theme.
Suggested Uses:
Garden parties and outdoor receptions.
Team-building activities in natural settings.
Outdoor workshops or brainstorming sessions.
Rental Product Suggestions:
Lounge furniture to create an additional seating area.
Umbrella tables to provide seating and shade.
Bars and back bars for drink service.
In the world of event planning and meeting coordination, the choice of seating arrangement is far from a mere logistical detail. It’s a deliberate decision that can shape the entire ambiance and effectiveness of your gathering. Consider the goals you wish to achieve and the atmosphere you want to create; whether it’s fostering engagement, encouraging collaboration, or simply providing a comfortable space for your attendees, we can help you choose a meeting setup and rentals that are perfectly suited to your needs.
